Applicant makes an offer
When making an offer the Applicant must present the following;
The Holding Deposit amounts to two weeks of the total monthly rent. The holding
deposit is required to secure the property for the Applicant while references are
collected and an offer is put forward. Depending on the type of tenancy and the
Landlord, a holding deposit is not always required. However, it has become the norm
because of the high number of tenants and the lack of available properties.
All details of the tenancy are included in the offer letter. These include; rental
amount; period of tenancy; move in date; type of tenancy; references and any requests.
If the Applicant has any requests, they must be made clear to the consultant at
this stage of negotiation. If the requests are added after the offer has been accepted,
the Landlord may then reject the offer. Once we have sent the letter to the Landlord,
the negotation can begin.
2. Acceptance of Offer
The Landlord agrees with the contents of the Offer Letter
Property is taken off the market and advertising halted
NB* If the Applicant changes their mind and withdraws the offer, the holding deposit
will not be returned. However, if the Landlord refuses the formal offer,
the Applicant will be entitled to a refund. Details of this are stipulated on the
offer letter. Please read carefully for more information.
3. Tenancy Agreement
Draft Tenancy Agreement
Both parties check the contents and agree terms
Final agreement is drawn up
Both parties sign the Tenancy Agreement
The type of agreement used is based on instructions given by a solicitor. Where
possible we would prefer to use the agreement that we have provided. However, if
necessary and if either party is not satisfied, changes can be reviewed.
If the tenancy is a Company Let and the Applicant's company has a history of business
with us, we will discuss with the Landlord and endeavor to reduce the number of
references required. However, this matter will be at the Landlord's discretion.
If the Landlord requests particular documents, the Applicant shall be obliged to
A credit reference may be required to prove that the Applicant has sufficient funds
to meet the rent. A satisfactory credit reference may include; bank statements from
the last 3-6 months, a letter from a UK witness, or a letter of recommendation from
the Applicant's accountant/sponsor.
Employers Reference/School Reference
Evidence that the Applicant is currently employed or studying in the UK.
In order to show faith of character. Is usually provided by the Applicant's employer
or a personal associate.
Previous Landlord Reference
This does not apply if the Applicant has not previously been resident in the UK.
Payment must be received before the Applicant is allowed to move in to the property.
The Applicant must ensure that there is enough time for the payment to be processed
prior to commencement of the tenancy. Once the funds are acknowledged, the keys
will be exchanged.
To be paid by the Applicant
- 1 months rent
- Deposit: 4-6 weeks Rent
If a holding deposit has already been paid, this will be deducted from the total
amount required for the main deposit.
- Administration Fee
£180 inc. VAT
- Reference Fee
£60 inc. VAT per person, if credit referencing agency has been used)
- Local Bank Transfer - 3 working days
- Credit/Debit Card - 3 working days
- Cheque - 5-6 working days
- Overseas Bank Transfer - 1-2 weeks (Please confirm with your bank)
- CHAPS TRANSFER - Immediate (Charges may be incurred)
6. Inventory Check-In Procedure
A professional inventory clerk checks all furniture, all, floors and carpets an
extensive list. Depending on the size of the property, it can take between on and
Handing over the Keys and Moving In
Receipt of the Inventory Check-In List
- The Inventory Check-in is carried out on or prior to the move-in day . A professional
inventory clerk checks the condition of fixtures and fittings before the new Tenant
- If the Inventory Check-In was carried out prior to the move-in date, the Applicant
will receive the keys on the date the contract commences.
- Once the check has been completed the Inventory Check-In List will be sent to the
Tenant. If anything needs to be recorded, the consultant must be informed within
one week of receipt.